One Mac.
Eight specialists.

Role

Owns

• First stop for a new ask — route it to the right specialist.
• Side projects and anything that does not already have an owner.
• Student move-in pages and paint/clean turnover boards.
• A daily check that the other schedules actually ran.

Chat schedules

1. Move-in portal updatesEvery 5 minKeeps each resident’s move-in page current as turns finish.
2. Paint and clean syncDaytimeKeeps vendor turnover boards current while crews are working.
3. Turnover health checkHourlyFlags stalled paint or clean work before it slips.
4. Move-out form pingEvery 6 hoursAlerts when a new move-out form arrives.
5. Failure watchdogDailyChecks that every other scheduled job actually ran.

Background jobs on the studio Mac

No background jobs on this lane. Studio Mac health lives with Guardian Zero.

Role

Owns

• Occupancy, renewals, and the next action on every unit.
• The morning property briefing.
• Business-text drafts waiting for a person.
• Quality review of the day’s leasing and maintenance calls.

Chat schedules

1. Morning digestDailyOne property briefing before the workday starts.
2. Sarah call QANightlyReviews the day's voice-agent calls for quality.
3. Business text ping3× weekdaysFlags new work texts that need attention.
4. Business text draftsWeekday morningsDrafts replies to work texts for approval.
5. Occupancy reportWeeklyWhere every unit stands, every Sunday.
6. Tenant directory refreshWeeklyKeeps the tenant roster current.
7. Monday sweepWeeklyStart-of-week pass over open property items.
8. Lease renewal pipelineWeeklyWho's coming due and what to offer.
9. Work-order history syncMonthlyRefreshes the long-term maintenance record.

Background jobs on the studio Mac

1. AppFolio syncDaily, pre-dawnPulls fresh property data before the workday.
2. Approval re-pingDailyNudges any property approval still waiting on a human.
3. Vendor follow-upMon / Wed / FriChases open vendor work so it doesn't stall.

Role

Owns

• The 24/7 voice line for leasing and maintenance.
• Turning a call into an organized request.
• Keeping the voice agent’s property facts current.

Chat schedules

No chat routines on this lane. Quality review of Sarah’s calls lives on Eddie’s schedule.

Background jobs on the studio Mac

1. Emergency queue drainEvery 5 minMakes sure urgent maintenance calls are never stuck.
2. Knowledge syncWeeklyRefreshes what the voice agent knows about each property.

Role

Owns

• Late rent, payment plans, and who needs a follow-up.
• The week’s property finances in one note.
• Every outbound money notice still waits for a person.

Chat schedules

1. Delinquency reportMondayLate rent, payment plans, and follow-ups.
2. P&L summaryFridayThe week's property finances in one note.

Background jobs on the studio Mac

No background jobs on this lane. Studio Mac health lives with Guardian Zero.

Role

Owns

• Research sweeps of watched markets.
• A same-day note on what the research got right and wrong.
• Every possible trade waits for a person.

Chat schedules

1. Market scan3× weekdaysResearch sweep of watched tickers.
2. End-of-day reviewWeekdaysWhat the research got right and wrong today.
3. Research vault commitNightlySaves the day's research history.

Background jobs on the studio Mac

1. Auth heartbeat4× dailyConfirms broker access is alive before it's needed.
2. Signal rescoreEvery 5 minRefreshes market signal scores through the day.
3. Stop-level monitorMarket hoursWatches exit levels on open positions.
4. Watchlist syncNightlyUpdates the next day's watchlist.
5. Heartbeat summaryDailyOne end-of-day note on system activity.
6. Dashboard publishHourly, market hoursRefreshes the private trading dashboard.

Role

Owns

• Keep the studio Mac signed in, backed up, and talking to the outside world.
• Sort inbound mail so leasing drafts can be prepared.
• Retry anything that did not send the first time.

Chat schedules

No chat routines on this lane. Health work runs as background jobs on the studio Mac.

Background jobs on the studio Mac

1. Browser profile monitorEvery 6 hoursKeeps the automation browser signed in and healthy.
2. Email pipelineEvery 5 minGmail triage, alerts, and leasing reply drafts.
3. Email pipeline watchdogContinuousRestarts the mail sorter if it stalls.
4. Credential monitorWeeklyWarns before Google access quietly expires.
5. Weekly backupSunday, pre-dawnFull backup of the operations workspace.
6. Delivery retryContinuousRetries messages that didn't send the first time.

Role

Owns

• Write down what happened today so tomorrow’s work starts from the truth.
• Turn new notes into shared project pages.
• Keep Sarah’s property knowledge in step with the week’s changes.

Chat schedules

1. Daily log writerNightlyWrites the day's events to long-term memory.
2. Wiki synthesizeTwice dailyTurns new notes into shared project pages.
3. Nightly curatorNightlyFiles the day's useful facts into the shared map.
4. Weekly reviewFridayDistills the week into lessons worth keeping.
5. Tenant wiki ingestWeeklyFolds the week's changes into Sarah's knowledge base.
6. Weekly wiki reviewSundaySunday pass over the week's curated notes.

Background jobs on the studio Mac

1. Wiki memory watcherContinuousIndexes new notes into the shared knowledge base.
2. Wiki verifyWeeklyChecks the shared map still matches the live system.

Role

Owns

• Research sweeps on X for the same markets the finance lane watches.
• A different source, same rule: nothing trades itself.

Chat schedules

1. X research scan3× weekdaysMarket and research sweep on X.

Background jobs on the studio Mac

No background jobs on this lane. Studio Mac health lives with Guardian Zero.